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Exhibitor Guidelines

Please review the information on this page carefully. All exhibitors will be held to the guidelines and rules specified on this site, as well as the terms and conditions attached to the online application. If you have any questions, please contact us.

• The Basics
• Facility Guidelines
• Installation and Removal
• Exhibit Guidelines
• Electrical Information
• Internet Connectivity
• Product Guidelines

The Basics

Included with booth price:

• Back drape and side drape for inline booths
• Booth ID sign
• 2 exhibit badges per 10’ x 10’ space, with a limit of 16 badges for 800 sf; additional badges may be purchased at a cost of $50 each
• Continental breakfast

Registration information will be sent to exhibitors after space is assigned. Participating vendors will be permitted two complimentary exhibitor badges for each 10’ x 10’ booth rented. Additional booth representatives will be required to pay a registration fee of $50 each. All badges must be picked up at the Registration Desk prior to show opening. NO Exhibitor is allowed access to the tradeshow floor unless properly badged. Special permission in writing must be obtained from the Exhibits Manager for individuals 16 and under who are part of a special demonstration in the exhibitor’s booth.

Cancellation will result in forfeiture of all monies paid. Failure to occupy booth space does not release the exhibitor from the obligation to pay for full cost of the rental. If booth space is not occupied exhibit management will have the right to use such space as it sees fit to eliminate empty spaces in the Exhibit Hall.

UCOP, the Regents of University of California, UC Davis or any employees of are not liable for any damages or loss that may occur to the exhibitor or to the exhibitor’s employees or property from any cause whatsoever. Insurance and liability are the full and sole responsibility of the exhibitor. Exhibitors must provide proof of insurance, including, workers comp, general liability and auto 21 days prior to show.

Exhibitors are solely responsible for their own exhibit materials and should insure the exhibit against loss or damage from theft, accident, vandalism, fire, or other causes. All property of an exhibitor is understood to remain in the exhibitor’s care, custody, and control in transit to, from, or within the confines of the Exhibit Hall.