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Exhibitor Guidelines

Please review the information on this page carefully. All exhibitors will be held to the guidelines and rules specified on this site, as well as the terms and conditions attached to the online application. If you have any questions, please contact us.

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• Facility Guidelines
• Installation and Removal
• Exhibit Guidelines
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• Product Guidelines

Exhibit Guidelines

All exhibit items must be approved by the Show Manager and ARC Management prior to the show. Exhibit descriptions must be submitted in writing 28 days in advance of the show opening.

All booths must be open and staffed during the following hours: 10:00am-2:00pm.

Standard drapery booth equipment (back 8' high, side rail dividers 4' high) and a booth sign bearing company name and booth number are included in the rental fee. A service desk will be maintained outside the exhibit area.

Booth back walls are 8' high and side dividers are 4' high. No special signs, booth construction, apparatus, or lighting fixtures are permitted in excess of 8' in background height. In straight-line booths, all construction or parts of the display exceeding 5' in height must be placed at least 5' in from the aisle. Any other parts of the exhibit occupying the back half of the booth will not be permitted to exceed the 8' height of the back wall. Island areas of 20' x 20' or larger, with the approval of exhibit management, may extend up to but not exceed 15' in height.

Interference with the light and space of other exhibitors is prohibited. Display materials exposing an unfinished surface to neighboring booths is not permitted and must be finished at the exhibitor’s expense. Management reserves the right to have such finishing done and to bill the exhibitor for the expense. All decorations, signs, banners, etc., may not be taped, nailed, or otherwise attached to any ceiling, window, painted surface, or wall of the facility. Any special decorations or signs must be approved by the Show Manager and the Event Coordinator regarding the location and method of installation.

All food and beverage concessions are operated and controlled exclusively by the ARC and Campus and Event Services. Exhibitors wishing to dispense sample foods or beverages must obtain approval of exhibit management and must conform to the regulations of the Exhibit Hall.

All demonstrations, interviews, literature distributions, or other promotional activities must be confined within the space rented by the exhibitor. Sufficient space must be provided within the booth to contain persons watching any demonstrations and other promotional activities. Each exhibitor is responsible for keeping the aisle or aisles near the booth free of congestion due to demonstrations or other promotions.

No exhibitor will assign, sublet, or share the space allotted without the knowledge and consent of management. No firm or organizations not assigned exhibit space will be permitted to solicit business within the exhibit area. Exhibitors must show only goods manufactured or dealt in by them in the normal course of business.

Management reserves the right to restrict exhibits that are not consistent and compatible with UC values. Management also reserves the right to restrict exhibits that become objectionable because of noise, method of operation, materials, or for any other reason, and also to prohibit or to evict any exhibit that in the opinion of the management may detract from the general character of the UCD Sustainability Day vendor show as a whole. This restriction includes persons, things, conduct, printed matter, or anything of a character that the management determines is objectionable. In the event of such restriction or eviction, show management is not liable for any refunds or other exhibit expenses.

Exhibitors are not permitted to make sales on the exhibit floor.