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Exhibitor Guidelines

Please review the information on this page carefully. All exhibitors will be held to the guidelines and rules specified on this site, as well as the terms and conditions attached to the online application. If you have any questions, please contact us.

• The Basics
• Facility Guidelines
• Installation and Removal
• Exhibit Guidelines
• Electrical Information
• Internet Connectivity
• Product Guidelines

Electrical Ordering Tips and Checklist

• Check rating plates on your equipment to ensure that you will have the proper power to operate your display
• Indicate your electrical labor requirements for equipment hookups and/or power distribution.
• If distribution is required, indicate a detailed electrical floor plan. Indicate both main power location(s) as well as distribution location(s). You may use the back of this form for this purpose or provide your own floor plan.
• You may provide your own power panel distribution system within your display area but please be aware that you still need to order the appropriate amount of power.
• If your order does not match your usage you will be asked to disconnect some of your equipment or risk being shut down which would result in a loss of booth registration as well as other fees associated with show and fines levied by the Athletic and Recreation Center and show management.

• All electrical outlets will be installed on the floor at the draped backwall of inline and peninsula booths.
• All electrical outlets for island booths will be dropped to one main location per the exhibitor’s floor plan and distributed. If no plan is provided, the outlets will be installed at our discretion.
• Any additional power drops or locations are chargeable on a time and material basis.
• Distribution and connection of outlets are chargeable on a time and material basis.
• All outlets over 20 amps and/or with a voltage over 150 volts will require electrical labor.
• Exhibitors are not permitted to use power unless ordered. Exhibitors using outlets without an order will be subject to $100.00 electrical charge.

Disclaimer: UCD Contracting Services and the UCD Sustainability Vendor Fair are not responsible for voltage fluctuation or power failure due to any unforeseen conditions. For your protection you should install a surge protector on your computer(s). The university, show management, ARC staff or Regents will not be responsible for any damage or loss to any equipment, component, computer hardware or software, and/or any damage or injury to any person.