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Dell Computers - Strategic Sourcing Agreement

• Introduction
• How To Buy
• E-Quotes: Retrieving, Ordering, and Making Changes
• Checking Order Status
• Vista Operating System
• Warranty Extension Information
• Detailed Specifications
• Dell Contacts

 

To purchase non-inventorial items (below $5000, including tax, shipping and handling) on the Dell agreement:

1. Log into UCD Buy
2. Click on the Dell Computers link under the Browse Vendor Web Site section on the left pane of the screen.
3. The UC Davis Dell Premier Web Site defaults to Standard Configurations – UC System Special Offers, which are already configured in "Sweet Spot" bundles for Optiplex desktops, Latitude notebooks, and Precision workstations. Choose a preconfigured unit or modify one from the preconfigured units. These bundled systems are deeply discounted even more than other custom Dell configurations. You can also reconfigure these bundled Sweet Spots by adding other features or upgrades for an additional discounted cost. You can take the special offer configuration and add to or revise it until you get the configuration you desire. Note: Systems configured from the Systems tab do not receive the same university contract pricing as the preconfigured bundles that can be customized.
4. Click on Add To Cart and then Create Order Requisition on the next screen.
5. On the following screen, review the information and choose the appropriate export option. Click Continue. A summary screen of your Dell order will then appear. Click the Submit Order Requisition button to return the item(s) to your UCD Buy shopping cart.
6. Once your Dell order has been submitted in UCD Buy and approved by the account manager or delegate, you will receive an online acknowledgement of your order. This will be followed by a confirmation e-mail providing your Dell Order Number.

To purchase inventorial items (at or above $5000, including tax, shipping and handling) on the Dell agreement:

1. Log into UCD Buy
2. Click on the Dell Computers link under the Browse Vendor Web Site section on the left pane of the screen.
3. When you locate the item you wish to purchase, click Add To Cart.
4. On the next screen, click the
Save as E-Quote link.
5. Enter your contact information and the contact information for your purchasing agent. If your purchasing agent is not listed on the drop-down menu, you can enter the information directly on the screen. The purchasing agent may be someone in your department or a buyer in the Purchasing department.
6. Once you have completed and saved your E-Quote, a DaFIS Requisition must be completed. On your Requisition document, indicate that an E-Quote has been completed in UCD Buy, the e-mail address it is saved under, and the E-Quote number.
7. Purchasing department staff will retrieve the E-Quote when processing the Requisition and process the Purchase Order to Dell for the requested item(s).

There may be times when you need a Dell representative to create a price quote for your department, such as when purchasing inventorial equipment or a large equipment system.

If your department receives a quote directly from a Dell representative via e-mail or fax:

1. You must process a DaFIS Requisition (PR) to the Purchasing department.
2. Provide the Purchasing department with the E-Quote number and send or fax the quote via the Requisition Attachment Cover Sheet.
3. The Purchasing department will complete your order to Dell.

Note: You can only retrieve E-Quotes from the same Dell site they were created in. In other words, in order to create an E-Quote to be retrieved into a UCD Buy cart the user must create the E-Quote on the UC Davis designated Premier site. E-Quotes created on any other Dell site will not be retrievable through UCD Buy.