Purchasing Decision Chart

ORDER TYPE	DESCRIPTION	COST LIMITS*	METHOD(S) USED	ORDER PLACED BY	POLICY
Low-value Purchases (<$4999*) Open Vendor (OV)	Orders of supply items up to the departmental delegation level ($4,999*); Excluded Items not allowed	$4,999 per vendor per day	· Departmental Purchase Order (DPO) · Purchasing Card ·UCD Buy	Department	350-21
Non-delegated Purchases	Supplies orders totaling over $4,999*; all equipment items, services, and Excluded Items	None	1. Department initiates a Requisition (PR) 2. Purchasing creates a Purchase Order/Business Agreement (PO) from the PR	Purchasing	350-25
Repair Orders (RO)	Repairs of equipment or supplies, not otherwise available through UCD services or established maintenance agreements	$4,999 per vendor per day	Departmental Repair Order (DRO)	Department	350-21
University Agreements (D3, M3)	Negotiated agreements for systemwide, campuswide, or departmental use. Items may be supply or service	Specific to each agreement	·Departmental Purchase Order (DPO) referencing the agreement number · UCD Buy	Department
Published Materials (U3)	Published and copyrighted materials, including periodicals and electronic media.	None	· Departmental Purchase Order (DPO) · Purchasing Card	Department	350-21

ORDER TYPE

DESCRIPTION

COST LIMITS*

METHOD(S) USED

ORDER PLACED BY

POLICY

Low-value Purchases (<$4999*)
Open Vendor (OV)

Orders of supply items up to the departmental delegation level ($4,999*); Excluded Items not allowed

$4,999
per vendor per day

· Departmental
Purchase Order
(DPO)
· Purchasing Card
·UCD Buy

Department

350-21

Non-delegated Purchases

Supplies orders totaling over $4,999*; all equipment items, services, and Excluded Items

None

1. Department initiates a Requisition (PR)

2. Purchasing creates a Purchase Order/Business Agreement (PO) from the PR

Purchasing

350-25

Repair Orders
(RO)

Repairs of equipment or supplies, not otherwise available through UCD services or established maintenance agreements

$4,999
per vendor per day

Departmental Repair Order (DRO)

Department

350-21

University Agreements
(D3, M3)

Negotiated agreements for systemwide, campuswide, or departmental use. Items may be supply or service

Specific to each agreement

·Departmental Purchase Order (DPO) referencing the agreement number
· UCD Buy

Department

Published Materials
(U3)

Published and copyrighted materials, including periodicals and electronic media.

None

· Departmental
Purchase Order
(DPO)
· Purchasing Card

Department

350-21

* Total price including tax and freight/shipping/handling charges.

Payments: With the exception of purchases made in UCD Buy or on a Purchasing Card, payments on the above purchase types are made on a DaFIS AP Vendor Invoice (VI) document.

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