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• UCD Buy
• Purchasing Card
• Departmental Delegations
• Purchase Requisitions

• Emergency Orders
• Price Justifications
• Sole Source Justification

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5/14/13

Fraud Alert

Fraud Alert: Someone has been using the university's credit references in an attempt to open accounts with several vendors across the country. The credit reference letter is generally an altered version of the one previously found on our website, and the person(s) refer to themselves as being from the "Regents of the University of California." If you have any suspicion about any contact you receive that indicates it is from UC Davis, please call (530) 752-0370 immediately to confirm.

Sole Source Justifications

A sole source justification is appropriate if only one vendor can provide a needed product or service. When a sole source is requested, a Sole Source Justification and Individual Disclosure Statement must be completed, in addition to the DaFIS Requisition (PR). Each person involved in the recommendation for Sole Sourcing must complete the disclosure form.

Note:The Sole Source Justification must be signed by a chair, director or Principal Investigator, and the title of that person must be indicated on the form. Failure to do this may result in delays processing your order.

Possible justifications for a sole source purchase include:

The requested product is an integral repair part or accessory compatible with existing equipment
The requested product is essential in maintaining research continuity or to remain in compliance with established university standards
Only a particular brand or "make" is compatible with existing equipment or inventory
Only one source is known for a specialized item of equipment or material
Only one contractor is capable of providing the required service

The Sole Source Justification document must include:

A clear statement of the unique performance factors of the product or vendor specified
Why those unique factors are required
What other products or vendors were evaluated
The reason(s) for rejecting the other products or vendors (price is not a justification for a sole source award)

Note: An unnecessary or poorly justified sole source purchase may result in negative findings and potential loss of funding.

As with other acquisitions, the Purchasing Department will determine that the university is paying a reasonable price.