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1/31/12

For Our Vendors: Fraud Alert

Someone has been using the university's credit references in an attempt to open accounts and obtain products from several vendors across the country.

The credit reference letter is generally an altered version of the one found on our website, and the person(s) refer to themselves as being from the "Regents of the University of California" or "Purchasing Unit, University of California Davis."

If you have any suspicion about any contact you receive that indicates it is from UC Davis, please call (530) 752-0370 immediately to confirm.

Hewlett Packard (HP) Printer Exchange Program

The UCD Materiel Management division, in conjunction with Hewlett-Packard (HP), is providing new high-efficiency HP printers, free of charge to campus departments in exchange for eligible old HP printers. This is a phased program, and exchanges will be made as new printers are available.

Note: This program is not available to Medical Center departments at this time. Other non-Davis campus locations can participate, but will be responsible for costs associated with transporting both the old and new printers. For questions about eligibility and possible shipping charges, please call Gerry at (530) 752-8623.

Benefits of the Program

Replace old, less-efficient printers at no cost to your department
New printers are Energy Star® qualified, provide 2-sided printing capability, and utilize high capacity toner cartridges
Old HP printers and accessories diverted from landfills and recycled in the most responsible method

Applying for the Program

Review the replacement printer specifications to see if your printer qualifies
Secure approval of your business administrator/MSO
Complete and submit the online application form

The application will be reviewed to ensure there are no restrictions on the disposal of the old printer(s).

Making the Exchange

If the printers on your application are approved, and a new printer is available for exchange, you will be contacted with instructions on how to make the exchange. Printers will be exchanged, by appointment, at the Central Storehouse facility at 615 Hopkins Road. Please contact us within 30 days of notification to avoid having your request canceled.

If you are unable to physically bring your printer to the Central Storehouse facility, delivery arrangements can be made through Special Services at their published rates.

CAMS Tracking

If the original printer has a UCD property number, and is currently on inventory in the Capital Asset Management System (CAMS) in DaFIS, you will need to retire it. To do this, process a DaFIS Asset Retirement (AR) document (using Retirement Reason 23-Salvaged) just prior to making the actual exchange. On your AR document, add a note indicating that it was disposed of as part of the HP Printer Exchange Program.

If you wish to track the new printer in CAMS, you can process a DaFIS Add Asset (AA) document (using Acquisition Type 44). On your AA document, add a note indicating that the printer was acquired per the HP Printer Exchange Program. For the asset value enter:

$349 for the P2055dn model

Note: There is a one-year warranty on the new HP Printers. If you encounter a problem with your HP printer, please contact Kelly Ruffoni at HP.